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Case Studies: Avoid Budget Overruns in Software Development

February 19th, 2024
Case Studies: Avoid Budget Overruns in Software Development.


Effective planning and analysis set the foundation for success in software development projects. Thorough project planning, comprehensive requirement analysis, and transparent communication are crucial elements. Successful scope management, prioritization of features, and embracing agile methodologies contribute to flexibility and adaptability. Continuous risk management, regular monitoring, and reporting help identify and address potential issues proactively.

Strategic outsourcing provides access to specialized skills, cost efficiency, and scalability. Quality assurance, efficient testing, and learning from past projects contribute to overall project success. Allocating a budget contingency prepares for unforeseen challenges. 


Budget overruns can have serious consequences for all concerned. At the same time, we are accustomed to associating issues like scheduling, budget, and scope changes with the development of software. 

It can adversely impact your project and even affect the reputation of your firm. However, contrary to popular belief and several myths, every software project does not have budget overrun issues. Implement the right business strategy to avoid it. In fact, several firms have successfully overcome this issue.

This article provides information on successful projects with timely delivery that took appropriate measures to steer clear of cost overrun issues.

What is Budget Overrun?

This is a situation where the actual cost of a project exceeds the planned or estimated cost. Some mistakes result in budget overrun, and you can also take several measures to prevent it. Some of the typical reasons for it include scope change, inaccurate estimates, delay in timeline, lack of resources, and poor planning. However, there are many reasons for this, and there are several steps one can take to prevent it as well. read in-depth guide on budget overruns in software development  

Importance to Avoid Budget Overruns

Importance to Avoid Budget Overruns.

Budget overrun is a serious problem that can affect the success of any project. There are many reasons why it is very important to prevent this. It is not just about ensuring you do not suffer a financial loss; it is also about ensuring your organization's overall health, growth, and success in a competitive environment. The morale of the company also depends on this. 

Here are a few reasons why it is vital that you take appropriate measures to prevent cost overrun:

  • It can lead to significant losses and has the potential to destabilize the financial health of your company. 

  • It will strain your resources and affect profitability. 

  • It is essential to ensure optimal use of resources. 

  • Common issues like resource misallocation and issues with the operation of the business are also associated with cost overruns. 

  • It will lead to a loss of trust and reputation.

  • This damages relationships with the client, affecting the image of the company and all future business opportunities. 

  • Investors tend to lose confidence after such an incident, thus affecting the entire firm.

  • The morale of the entire team and all associated with the firm will be affected.

  • It has far-reaching legal and compliance issues, damaging relations as well.

  • The future of the firm will be at risk, including its growth and plans for expansion. 

Here are some statistics to support this:

As per the research by Harvard Business Review.
  • As per the research by Harvard Business Review (HBR), where there was an analysis of over 1471 projects, it was found that 27% of them had budget overrun issues. One project had a cost overrun of over 200%, while the average overrun was 70%.

  • 17% cost overrun was a result of the sales manager selling a technically undelivered solution.

  • The project budget was only approved two days after the deadline by the financial department, resulting in a loss to the organization of approximately $37,000 since the resources assigned to the project were sitting idle.

  • As per a study by McKinsey, only 59% of IT projects are completed within budget. 47% deliver on time and 44% with the intended features.

Tip To Prevent budget overrun in software development

There are some simple and effective ways to prevent budget overrun and keep your project on track. A project manager plays an integral role in ensuring the project remains on track. However, several other factors affect it. Preventing budget overruns in projects can be challenging but is critical for the project's success.

Here are some essential tips to help avoid budget overruns:

  • Always make realistic and well-researched estimates instead of optimistic or rushed ones.

  • Assess the early stages and identify the risk to prepare a risk management plan.

  • Continuously monitor risks throughout the project lifecycle.

  • Changes are inevitable; account for them and manage them proactively.

  • Errors in communication will spell disaster; avoid this by all means possible.

  • Scheduling and setting milestones is a process carried out at the start; be as realistic as possible after researching and gathering all project details.

  • Leverage project management software and tools

  • Avoid scope creep by clearly defining project deliverables and requirements.

Case Studies

Case Studies.

Software development projects are notorious for exceeding their initial budgets and timelines. Budget overruns can have serious consequences for both the software developers and the clients. Besides the damage to the company's reputation, they also cause dissatisfaction and frustration among the clients and development team.

The case studies mentioned here offer a deeper understanding of the workings of a project and budget overrun-related issues. Here is a list of case studies to assist you in preventing the budget overrun issue:

Case Study #1: SuperFi

Background: SuperFi is a special-purpose platform for people in the UK who need help dealing with their debt issues. It is a one-stop-shop for all matters pertaining to your debt, like managing credit card debt, assisting in becoming debt-free, providing vital advice, and much more. Acquaint Softtech developed a next-generation website and mobile app for them. Our technical expertise made it possible for them to launch their solution in a timely manner and it was widely accepted by all. 

Challenge: Our client's challenge was to find the best method to convert their business idea into a working solution. They had to consider the cost, infrastructure, technical expertise, and risk involved. They had the option of hiring a software team in-house; however, this would mean investing in the necessary infrastructure as well. Alternatively, they could leave it to the experts by outsourcing it to remote developers. 

Strategy: They strongly believe in outsourcing software requirements and trusting the experts to handle it. Thus, they chose to hire remote developers from Acquaint Softtech. The project manager at Acquaint Softtech follows well-defined development methodologies. They also have the support of the entire team of professionals. 

Outcome: The skill developers build a next-generation solution with all bells and whistles. This ensured the successful delivery within budget, increased adaptability, and improved team collaboration.

Case Study #2: Tryko Technologies

Background: Tryko Technologies is a business in the Philippines that offers trike transportation services to the people there. They had the need to develop a cutting-edge solution for the customer (the passengers) to simplify the process of finding a taxi. The app was to offer many other features to improve the quality of traveling via their trike service. 

Challenge: Tryko Technologies sought the ideal method to develop a state-of-the-art solution for their Trike taxi passengers. They were not sure about the best method to select, considering the risk involved with project management. The last thing they needed was having to deal with budget overruns. This means either outsourcing it to a freelancer at a highly affordable cost of hiring an offshore software development firm.  

Strategy: They choose to outsource it to a outsourcing software development company, Acquaint Softtech. However, this was only after the expert guidance of our professional team of consultants. We gave details on the benefits of hiring from a well-established software development company instead of hiring a freelancer who might not be reliable. They hired a team of 14 professionals from Acquaint Softtech for this purpose. 

Outcome: We developed a next-generation mobile app for Tryko Technologies. We believe in delivering quality solutions at an affordable rate and convinced them to choose us. The highly experienced team at Acquaint Softtech carefully steered this project towards success, ensuring there is no cost overrun issue in the process. They are still working closely with us to accomplish their goals.

Case Study #3: Great Colorado Homes

Background: Great Colorado Homes is a real estate agent in Colorado Springs and Woodlands Park. They are highly successful at providing suitable homes to people in need. They have no qualms about investing in the right technology; hence, when it came to developing their website, they were looking for the ideal solution. We developed a state-of-the-art solution for them to simplify the buying and selling process. 

Challenge: Their aim was to simplify the process of finding the right property by offering more to their customers. They also wanted to include several other advanced features. At the same time they were a bit vary about ending up spending more than their initial budget. 

Strategy: They chose the best strategy, which was to outsource their requirements to the professionals. Acquaint Softtech did not disappoint. We developed a real estate portal for both property buyers and sellers using the latest technologies. We also made sure it had a highly appealing interface and did all this within the bounds of the schedule and budget.  

Outcome: Great Colorado Homes successfully launched their website and were delighted with the response. We managed to help them steer clear of any budget overrun issues.

Unlock Cost Savings: Outsource Your Software Development Now!

Are budget constraints hindering your software projects? Embrace the power of outsourcing and witness substantial cost savings while ensuring top-notch quality.

Budget Management Strategies

Acquaint Softtect offers a wide range of solutions to many different industries. Each business will have to adopt a unique strategy to get ahead and implement its solution. We have the expertise to assist with this. 

For example, Consider the case where an eCommerce company initiates a software development project to revamp its online platform. The company adopts Agile methodologies to enhance flexibility in response to evolving market demands. The ideal solution for them would be to adopt an iterative development that allows for continuous reassessment and adjustments based on feedback. This type of project will also require frequent communication and the ability to handle changes to the project scope. Thus, it will also mean a dynamic timeline.

Another good example is an educational software company that has the need for the development of a learning platform. The ideal solution for them would be to clearly define the scope of their project to avoid cost overruns due to scope creep issues. It would also be advisable for them to implement a process to handle the changes process and incorporate scope reviews as well. 

Many things can go wrong with a project; however, if it is in the safe hands of an expert software development company like Acquaint Softtech, you can be sure that your project will not have a cost overrun issue. We have the experience to adopt dynamic strategies, effective project management practices, and proactive risk management to ensure this.

Benefits of Software Outsourcing Company

Outsourcing software development to a specialized company like Acquaint Softtech can benefit organizations. Besides being more cost-efficient, they have the expertise and experience to ensure your project does not have an issue of cost overrun. 

Acquaint Softtech is one such software development company in India with expertise in various technologies. Irrespective of what your requirement is, like IT staff augmentation or outsourcing certain requirements, you can trust them to handle your requirements.

Benefits of Software Outsourcing Company.

Here are some of the benefits of hiring remote developers: 

  • Prevents budget overrun.

  • Cost efficiency.

  • Access to specialized skills.

  • Focus on core competencies.

  • Flexibility and scalability.

  • Faster time-to-market.

  • Access to advanced technologies.

  • Risk mitigation.

  • 24/7 development cycle:

  • Quality assurance.

  • Focus on innovation.

  • Cost predictability.

  • Global perspective.

  • Agile and adaptable

  • Focus on customer satisfaction.


Implementing successful strategies to avoid cost overruns in software development is pivotal for project success and financial stability. By adopting a comprehensive and proactive approach, organizations can navigate the challenges associated with budget management. Budget overrun is a common challenge in project management that can negatively impact the project's success and profitability. 

Outsourcing it to a professional software development firm like Acquaint Softtech is an excellent way to ensure success. Understanding its causes and consequences and applying effective cost-management techniques throughout the project lifecycle is essential.


Mukesh Ram

Founder and CEO, Acquaint Softtech

I love to make a difference. Thus, I started Acquaint Softtech with the vision of making developers easily accessible and affordable to all. Me and my beloved team have been fulfilling this vision for over 15 years now and will continue to get even bigger and better.

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